![]() Once the suggestions are generated, they'll appear in a column on the right side of the email window, and users can run the Accessibility Checker once more to check their work and make sure they have not missed anything that needs to be fixed. Alternative text for other visuals such as graphics, shapes, groups, charts and videos Some of the areas that are checked include: This will then check the email's contents for any areas that can be changed in order to make communications more accessible to others. Once a user has drafted an email, they go to the Outlook 365 Email ribbon and select the Review tab and then find the Check Accessibility option. Accessibility is critical: all of the business's customers deserve to have the ability and opportunity to understand communications, so they can reply appropriately. This feature just got added to the Office 365 software suite last month. Unfortunately, just like with Outlook email signatures, these Quick Parts snippets do not sync across your various devices and Outlook 365 email instances. Providing detailed information as you save your selections will help with future searches for Quick Parts to insert in your emails. Options (Insert into its own paragraph Insert content in its own page Insert content only) ![]() Save in (default is the normal email template format) Gallery (you can have multiple galleries holding your text blocks) ![]() Next, provide these details about your selection: When a user is composing an email, they highlight the block of text they want to save and then on the Office Ribbon select the Insert tab. Click the icon for Quick Parts in the Text group and then select Save selection to Quick Parts Gallery to begin the process of saving the text block. These blocks of texts are static but can be edited once users add them to emails. Microsoft calls them "building blocks" in the scope of Quick Parts and they help users save content which can be directly imported into emails as they compose the messages. Think of this feature like a library that contains various snippets of text. It's time to expose some of these available features. Here are some features that are not front and center in the user interface, yet can help users gain some productivity during their day by streamlining some of their activities in the Outlook 365 email client. Beyond that, many features are underutilized much of the time. You know that reaction as well – It can do that? The Outlook 365 Email client is much like that because the vast majority of user’s head into it to just handle straight email or to manage their calendars. Microsoft’s Office software suite is so jam-packed with capabilities that many users go for years before they learn the software is capable of certain things.
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